Registration

Important information about the registration process, fees, periods, and cancellation policy.

PLEASE READ THIS INFORMATION CAREFULLY!

Please direct all general registration questions and inquiries via email to april.robocup@gmail.com

Please direct any questions regarding the distribution of letters of invitation via email to

1) Overview of the Registration Process

We are using a web-based system, CVENT:

Registor Now

Only qualified teams can register. Please wait until your league qualifies the teams and your team will be available in CVENT. There is a registration code necessary which we will send to the team leaders of the qualified teams.

Registration proceeds separately for each qualified team and for the team leader and team members. When registering a team, you need to include the information for a "point of contact" for the team. Please note, though, that the person serving as point of contact is not registered at that time, but only the team is registered. In addition to registering your team, all team leaders and team members need to register as Faculty/Staff or Student participants.

Registrations are only complete when payment is received.

Credit card payments are immediately validated.

We strongly recommend payment by credit card.

The other available method of payment takes time. No registration is considered complete until full payment is received.

The participants from the countries requiring visas will need an invitation letter. Also please visit the following website for the latest information on visa applications.

The invitation letter will be sent by email to the participants at our very earliest convenience after the registration is complete. Please wait patiently for the payment to be complete. If you still have questions, please email to LOC's email

We have MAJOR leagues and JUNIOR leagues. All fees are in US Dollars (USD)

2) MAJOR Leagues Registration - Dates and Fees

Qualified teams are organized by league. No major team can register after June 12, 2022.

Team members can only register after their team registration is complete

*Major Individual - Faculty who do not have teams, but want to register for the competition can register as a non-participant. No prior registration of a team is required in these cases. These participants are invited to all social events, but may not enter team areas and do not receive a RoboCup 2022 certificate.

We strongly encourage everyone to register as early as possible. Nobody will be admitted to the site and to the team areas before being fully registered and all payments have been received. There will be no exceptions.

3) JUNIOR Leagues Registration - Dates and Fees

Notes:

• keyboard_arrow_rightBefore you can register your junior team, the team must be qualified. Please contact your RoboCupJunior national representative for all questions concerning qualification.
  
• keyboard_arrow_rightJunior teams must have at least one mentor and a minimum of two student members in order to register.
• keyboard_arrow_rightWe strongly recommend teams to register all team students at once. The system does not allow you to add only one team student to your existing registration. Adding more team student(s) later without two extra students will not be possible
• keyboard_arrow_rightParents or other mentors need to register as Junior Parent/Chaperone for permission to enter the site at any time, to be admitted to certain restricted areas, and to participate in social events.
• keyboard_arrow_rightParents accompanying their children, who want to visit the site only during hours for public access and only in areas open to the public, do not need to register. For visitor information, please check the website.

We strongly encourage everyone to register as early as possible. Nobody will be admitted to the site and to the team areas before being fully registered and all payments have been received. There will be no exceptions.

4) Registration as Symposium Only Participant - Fees

It is possible for both faculty and students to register as Symposium Only participants. Invitation letters to Symposium Only participants are issued to those with accepted publications therein, only.

On the registration web site, choose “Symposium Only Faculty/Staff” or ”Symposium Only Student”.

All registered team members are automatically admitted to the Symposium. Team members do not need to register separately for the symposium.

5) Payment Methods

Our registration web site offers the following payment options:

• keyboard_arrow_rightCredit Card (Visa, Mastercard, AMEX). This is the preferred method.
  
• keyboard_arrow_rightWire Transfer (USD). Available only until June 12, 2022.
  

Wire transfer should be used in exceptional cases only, and if credit card payment is not possible. Registration will be considered complete only if the amount due is received in its totality in US dollars in the bank account on or before the respective date (e.g., May 15th, for early registration). It is your responsibility to ensure that this will be the case. In order to help expedite the payment process, we ask that you please send your wire transfer transaction information to april.robocup@gmail.com. Please note that wire transfer payments will be deactivated after June 12, 2022.

6) Visas and Cancellation Policy

Participants from some countries do require a visa for Thailand.
Please check the visa webpage for conditions.

For those who need a visa, here is the policy:

An Invitation Letter will be sent to a team member once the team registration and the team member registration have been completed, i.e., payment has been received. There will be no exceptions.

The following cancellation procedure applies:

If:

• keyboard_arrow_rightThe visa application was not successful; and
  
• keyboard_arrow_rightThe registration was completed (i.e., payment received) by May 15, 2022; and
  
• keyboard_arrow_rightThe cancellation is requested before June 12, 2022,
  

Then:

• keyboard_arrow_rightThe full registration amount will be refunded, except for a handling charge of $100 per person, and $100 for the team if the team is also cancelled.
  

Otherwise:

• keyboard_arrow_rightThere is no refund.